Wedding Stationery - A Complete Guide

Updated: Aug 22, 2021

Hey, we get it! Sometimes the number of elements an event needs can be overwhelming, specially when that event is a wedding.

Here at Apostrophe S, we get a lot of questions regarding wedding stationery. From style trends to necessary items, we have heard it all! Hence, we decided this was the perfect topic to open start our blog with!

Wedding stationery comprises every element you need to “print” (most of the times) to complement your wedding. There are two types of stationery: before-the-day and on-the-day.

Get pencil & paper ready and make a list of the things you like (and want) as you read.

Before The Big Day

Invitation – Engagement Party

If you are hosting a formal engagement party, you might want to send a formal invitation. These invites are usually sent two months in advance. Remember to include the location, time and date, location and dress code (if required).

Save the Date Cards

Like all wedding stationery, Save-the-dates are optional, but they do add a bit of personalisation and romantic touch to the wedding journey. Couples nowadays are opting to “send” two types of save-the-dates:

  1. A candid photograph of the two of them displaying the wedding date: these ones are usually posted on the couple’s social media and are intended to share the news with the world rather than directly asking the actual attendees to mark the date on the calendar.

  2. Printed, engraved, or electronic save-the-dates: sent at least six months in advance if the wedding is local or a year in advance for a destination wedding where long travel is involved. These cards include the full location of the event (including the venue) and date of the event. If you choose to send an electronic save-the-date you can upload it in a personalised wedding website and send them via email to your guests.

Invitation - Bridal Shower

Again, if you are having a big, formal bridal shower then sending an invitation will be the way to go. This is a Maid of Honour/Bridesmaids task since tradition dictates, they are the one who organise the event. However, we are seeing more and more brides that decide to take part in the organisation of their shower. Three months in advance to send these should do it.

Invitation - Hens/Bucks Night

With technology at a prime, sending physical invitations for a Hens/Bucks Night is becoming less of a trend. We recommend opting for an evite you can post on your wedding’s website and send directly to your bridal party via email, iMessage, WhatsApp or even Facebook Messenger.

Wedding Invitation

Oh! The Wedding Invitation. Probably the most -demanding- piece of stationery you will ever need. Between individual stationery elements in one and specific wording, your wedding invitations are a whole different kettle of fish that deserves (and will get) a post on its own, but we will try to cover it as much as possible for now.

Traditional invitation suites should always include an inner an outer envelope. The outer envelope includes the recipient’s address and postage stamps whilst the inner one includes the recipient’s title and last name. It usually goes something like this: “Mr. & Mrs. Smith” or “Mr. Smith & Family” if the entire family is invited. The reason the invitation suite requires two envelopes is simple really: parcels and envelopes get damaged or worn while on postage care, this way the outer envelope receives all the “hits” while the inner one stays pristine.

Invitation Card

This card should be the largest one in the invitation suite, and it should display your names (the couple who is getting married), the wedding hosts (if you are paying for your wedding then this is you again and the wording will be different), date, times, location, and name of the venue. Furthermore, you should consider including dress code and colour palette if that is something you are keen on.

Reception Card

If your reception is happening at the same place as the ceremony, you can add a line in your invitation card that reads along the lines of “reception to follow” or “dinner and dancing to follow”. However, if your reception is at a different location then the reception card must include the location, name of the venue, and time. The reception card is usually the size of a normal business card (104 mm x 70 mm approximately).


When hosting a wedding in a not-so-accessible venue, it is always a good idea to add a map or directions card. Whilst these are becoming more and more obsolete what with Google Maps and Siri, it is something that couples still include depending on the wedding style.

RSVP Card with Self-addressed Envelope

Another big cold and falling in the invitation suite are RSVP Cards. Again, it is all thanks to technology. Nowadays, couples are opting to receive their RSVPs through their wedding webpage or via email; this makes it easy for them to quickly put together a list of attendees since some website developers include friendly submission forms that make this really (and we mean really) uncomplicated. Nonetheless, some couples dig the old school way, and we love it! Your RSVP cards should include a reply by, and a couple of ticking-boxes: one to accept and one to decline. Traditional response cards include a fill-in-the-blank line to add the names of the guests who are attending and the option for the attendees to mention whether they will be inviting a plus one.

Hotel Accommodations Card

This one is more often found in invitation suites for destination weddings. However, certain venues around Australia offer accommodation where the bride and groom may decide to stay and offer the option to their guests. These cards should include relevant information like accommodation options (if there is more than one), reservation codes or promos for the wedding party, hotel locations and costs.

We recommend making this information available in advance, before you send the invitation suite, specially if you are having a destination wedding. Consider that your guests need time to research, plan and book; so, it might be a good idea to share this information in your wedding website or creating a Facebook Group.

Wedding invitations should be sent two months in advance but consider sending them sooner for destination weddings that involve long travel.

On-the-date Stationery

Ceremony and Order of day Program

If your ceremony is on the longer side, you can hand out Ceremony Programs which will include the order of the proceedings, the names of the officiant and everyone else involved in the ceremony and, of course, your names.

An Order of the Day Program will help your guests know what, when and where its happening. Big weddings with multiple mini events often opt to have this display as a big sing on an easel where everyone can see it.

Welcome Sign

Welcome Signs are hot and rising not only in the wedding industry but in the events industry in general. This does not come as a surprise since the love of personalisation has really taken off in every industry we can think of. Your welcome sign will usually read “Welcome to the Wedding of…” and you can add your date, a love quote you like or a quirky phrase.

Seating Chart

This will help direct your guests to their tables often without the help of a hostess, which, if you ask us, it is a win-win situation. Seating Charts are placed at the entrance of the venue where the reception is taking place.


PRO TIP: Match your Welcome Sign and your Seating Chart for a homogeneous look.


Place Cards

Place Cards add a bit more formality to the event but also a personal, unique touch that your guests will adore. Seating Charts and Place Cards complement each other; however, you can choose to have one and skip one altogether. Personally, we love Place Cards because they can be very versatile and play two roles in one. Yes, you read right. Your place card can also be your wedding favours!

Table Numbers

As we mentioned before, all or most of these elements are optional; however, table numbers are kind of a must when having a big wedding or if your seating plan is different and possibly new to your guests. Make sure your table numbers are aesthetically aligned with your décor but also are big enough for people to see.

Menus & Bar Signs

Menus have a little bit of room to play around. It all comes down to the dinner style you are serving course meal, family style (shared plates) or buffet.

You can choose to have a menu on each table, each plate or next to the buffet bar. As for the bar menu, these ones are commonly displayed at the bar or at each table.

Favour Tags

Favour Tags are used depending on the gifts that you are giving. They usually display a little message, your names, and date. It is also a cute way of thanking your guests for coming to your special day.

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